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Monday.com: Project Management Tool Must Use.

We say we’re not a project management tool, but what does that really mean? monday.com is probably the most versatile tool you’ll find – it’s the real Swiss army knife for managers everywhere. 

Yes, you can use monday.com to manage all your projects, but you can also use it as a CRM, to manage advertising campaigns, bug tracking, project management client project and video production manager. There could be hundreds of different ways to use it, and we’ve seen groups use it for almost anything: from lesson plan teachers to aircraft engineers.

I wanted to shed some light on what makes monday.com different from other tools on the market. There are a few key differences that make it something people can’t live without, and replace many of the other tools they use, such as email, Excel, and other project management tools.

You need to focus on processes, not tasks

A static check box indicating that a task is “completed” or “not completed” does not provide enough information for team members and managers to know where things are. Things are always more complicated than that. What about “one day late”? What about “I’m waiting for someone’s opinion before I can continue”? These actual states are not integrated into any project management tools; it is still communicated outside of the tool in threads, meetings, and discussions. We know things are never this simple, so monday.com is all about the process. We make it easy to communicate project or task information in a structured way that can be replicated for future processes. This improves all aspects of management and communication. You can do it all on monday.com and it’s transparent to everyone else on your team. Conclusion: With monday.com, you think about processes.

Need something visual, not text-based
Text works best when you’re sitting down with a good book. When you look at a text-based system—and they’re all text-based—you have to read everything you see to know what’s going on. It takes time and if you are very busy you will miss things. monday.com is all visual. The colored spaces just pop up so you know right away where things are without having to read anything.
Visuals are amazingly effective in team management: they allow you to define processes and communicate without words. If you show monday.com on your office screen, people can see from afar where things are. The images are effective, free of interpretation and clear for everyone. Bottom line: A board is worth a thousand words.

You must work with a grid, not a hierarchy.
After talking to hundreds of managers in the early days of monday.com, we learned that everyone uses spreadsheets or grids for their high-level management. People think in networks, not hierarchies. It’s an intuitive, consistent way of organizing information—we all do it. That’s why we built the monday.com board as a grid with very little or no hierarchy in our system.
Most project management tools rely heavily on hierarchy. Here’s the problem: hierarchies are really hard to navigate, and there are always several different ways to build them. It’s confusing. When was the last time you found a file in someone else’s computer folders? Bottom line: People think in networks; they are an intuitive physical design.

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